Posts Tagged ‘IEP NYCDOE’

New Electronic IEP To Be Launched This Year!

This is really exciting news to me – the IEP’s potential for increased effectiveness and continuity year to year is off the charts, IMO. And, in my humble opinion it is a huge opportunity for parents to see that the potentials of both the IEP and their child are fulfilled – let’s not waste it!

The DOE is launching an electronic IEP this year for special education students and is hosting information sessions in all 5 boroughs throughout the Fall to instruct parents on how it works. The schedule is here:

Here is some more info from

That the DOE is hosting public comprehensive discussions of this crucial document is great news for parents who have children receiving services. Beginning in the 2011-12 school year and annually thereafter, IEPs developed for NYS students must be on the state-developed IEP form.

Hosted by a team of veteran DOE special education professionals, the power-point presentation encouraged a dynamic and informative discussion of the new standardized state-wide, web-based IEP called the Special Education Student Information System (SESIS). The educators explained in detail the old-to-new transformation, called the “SESIS IEP Crosswalk” and took questions and offered individual help to address specific issues.

Some helpful information and advice:

Parents now have an area of the IEP to voice their own concerns and ideas, ambitions and recommendations. Bring a checklist of questions and ideas.

Be sure that your child’s strengths are included in the document as well as their challenges.

From the time students are about 12 years old, a vocational assessment needs to be completed. By the time the student is 15 years old, the IEP should identify diploma goals and post-high school academic and career ambitions. The idea is the student should be prepared for the transitions ahead. Awesome!

Annual goals should be specific, relevant, realistic, observable and measurable with a time component.

Evaluations, including those done outside of the DOE, will be electronically “migrated” into SESIS, the web based technology system for IEPs.

Don’t take anything for granted on the new form because most parts of the old IEP’s are not electronically imported to the new one. Parents need to pay close attention to every item on the document to ensure that everything your child needs is on the new form in the right place.

All the information on the IEP will be confidential and only key staff members who are directly working with your child will be able to change or even read the document.

Parents will be given a printed copy of the IEP and as a key player on the team, they are encouraged to discuss revision ideas with the team.

Besides learning the new layout and what-goes-where on the form, it’s important that parents attend one of these sessions to familiarize themselves with the new format because it is entirely possible that the people writing IEP’s have not been trained in filling out the new forms. The DOE is offering in-house training sessions but there are 1,600 schools and so the education process is ongoing.

Info and Meetings Regarding the New IEP Forms for NYC Special Needs Students

Apparently IEPs are being changed to help emphasize long-term educational and post-graduation outcomes for special needs students. Click here for the letter being addressed to families and see below for meeting details in all five boroughs.

Understanding the New IEP Form: Information for Families

The updated New York State Individualized Education Program (IEP) form plays a critical role in ensuring that every student with a disability gets the specific supports and services he or she needs to learn and achieve.Parents and guardians are invited to the following meetings to learn more:





Manhattan June 13, 2011 1pm – 3 pm **New Location**
Department of Education
400 First Avenue
Manhattan, NY 10010
1st floor Conference Room
Queens June 14, 2011 9 am – 11 am Department of Education
28-11 Queens Plaza North
Long Island City, NY 11101
Room 510
Staten Island June 17, 2011 1 pm – 3 pm Petrides High School
715 Ocean Terrace
Staten Island, NY 10301
Building A, Room 118
Bronx June 21, 2011 9 am – 11 am Department of Education
One Fordham Plaza
Bronx, NY 10458
Room 838
Brooklyn June 23, 2011 9 am – 11 am Department of Education
131 Livingston Street
Brooklyn, NY 11201
Room 610

Why has the state developed a new IEP form?

The state developed a new form to help IEP teams focus on services that are most important for your child and to reduce variation of IEP forms across the state. The expectation is that IEPs will be more individualized to each student while at the same time held to the same standards across New York State.

What do the changes in the new IEP promote?

  • Meaningful opportunities for parents/families to participate in the development, review and revision of the IEP, including specific questions aimed at parental input.  Parents remain vital members of the IEP team;
  • Seeing special education as a service, rather than a place where students are sent, by focusing on services and accommodations that will enable a student to be successful in their least restrictive environment;
  • The appropriate preparation of students for their transition to further education, employment, and independent adult living, by focusing on the development of meaningful postsecondary measurable goals and a coordinated set of transition activities.

What are some differences between the previous form and the new one?

  • The new IEP form contains the same basic information as the previously used NYC IEP form; however, there are some differences.
  • The sequence of the information is designed to guide the IEP team through the proper IEP development process. This means that the new IEP should flow more logically beginning with levels of student performance, then the identification of goals, followed by recommendations on how to assist the student in achieving these goals, and finally the identification of the least restrictive environment where the student will achieve success.
  • The IEP is now electronic (created using a secure web-based case management system) and the pages will flow, leaving as much room as needed to fill out each section. As a result, sections will no longer correspond to specific pages.

All IEPs have the same basic components:

  • Identifying Information
  • Present Levels of Performance and Individual Needs
  • Measurable Annual  Postsecondary Goals/Transition Needs
  • Measurable Annual Goals, including Short-Term Objectives and Benchmarks (when appropriate)
  • Reporting Progress to Parents
  • Recommended Special Education Programs and Services
  • Coordinated Set of Transition Activities
  • Participation in State and District-Wide Assessments
  • Participation with Students without Disabilities
  • Special Transportation
  • Placement Recommendations

What is the Special Education Student Information System (SESIS)?

A secure web-based case management system for students with IEPs.  All new IEP documents will be created and maintained in this system.  As has always been the case, all team members, including parents, will continue to be actively involved throughout the IEP development process.

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